This page contains the latest information on AFPL workshop submissions, including tips for recording your talk, instructions for submitting your talk videos, and (once we have them) any frequently asked questions.

Instructions for speakers

Keynote talks

You have 25 minutes for your talk and the remaining time in your session for questions. Your talk can be pre-recorded (to be played in real-time during your allocated slot) or delivered live. If delivered live, we will record your talk as you give it.

If you are pre-recording your talk, please submit your video by 1 June (submission instructions below).

Contribution talks

  • Please prepare a video of a 15-minute talk. This video will be provided to all SRA22 participants in advance of your panel session, so they can watch your talk and write down any questions they have in a time that’s suitable for their time zone.
  • Please also prepare a 3-minute lightning talk to be delivered in your contribution panel slot. This talk can be pre-recorded or delivered live (the latter being preferable).
  • All lightning talks will be delivered at the start of your contribution panel slot and will be followed by a Q&A session moderated by a session chair.
  • To help facilitate the discussion, we request that you watch the talks prepared by the others in your panel and bring any questions you have with you.

Please submit your pre-recorded talk(s) by 2 May 2022 (submission instructions below).

Talk recording tips

Video recording platforms

At a minimum, you need a platform that will record:

  • Sound–from your computer audio input microphone, and possibly your system sound if you want to show a video or similar in your presentation.
  • Your presentation slides, and
  • (If desired) Video of you speaking.

There are a lot of options out there, so I’ll focus here on a couple of free or widely accessible options that have the basic functionality you’ll need.

  • Zoom – free version available; many institutions have their own paid accounts. You can record your talk by starting a meeting, sharing your slides via screen share, and recording your meeting either locally (more secure option) or via the cloud. Zoom’s instructions for recording a meeting are here.
  • Microsoft Teams – Some institutions don’t like Zoom for security reasons; in most cases, you will have access to Teams or something similar. The approach you use to record a talk with Teams is much the same as for Zoom: create a meeting with yourself, record that meeting, and share your screen to record your slides. The instructions for recording a meeting in Teams is here.

Things to consider before you record

  • Practice makes perfect, even if you decide to edit your video talk afterwards. Practice usually saves editing time, anyway. Check system sound recording. If you want to show videos or any other feature with sound on your slides, you will need to make sure your software can record system sound. This requires special settings
  • Dress like you would if you were attending the event in person.
  • Take some time to consider your background. Are you happy sharing your actual surroundings in the video? If not, here is an easy fix: Zoom and Teams offer a virtual background option.
  • Check your lighting. Can viewers see your face? This is important if you want us to see you talking (rather than just focusing on your slides). Sitting in front of a sunny window, using an adjustable ring light, or simply putting a lamp on your desk can all help.
  • Record a sound check. Is your voice coming in loud and clear on the video? If not, diagnose the problem. Is the right microphone input selected? Does your microphone have a software or manual gain setting that needs to be adjusted? Is your room echoey, and if so, can you cover some hard surfaces with comforters or pillows to reduce the echo?
  • Do you need to share system sound (e.g. when presenting a video in your slides)? If so, make sure you practice getting the settings right when you share screen in Zoom or in Teams, for example.

Editing your talk

Neither Zoom nor Teams provide you with tools for editing your talk video. If you practice and plan well, you don’t need an editor — simply give your talk as if you’re giving it live. If you choose to edit your video, there are a number of free video editing platforms out there. We use paid software (Camtasia), but SOCy PhD student and open source software expert Kathy Reid recommends the following open source options:

  • Handbreak (all platforms): A video transcoder for getting videos into .mp4 format
  • Open Broadcast Software (all platforms): For video recording and editing. Steep learning curve, but Kathy says it’s worth it.
  • Aegisub (all platforms, but best on Linux): Subtitle editing software.

Please note: When you submit your talk to SRA, we will add video on the front and back ends to ‘brand’ it as part of SRA22 and add our funder’s required logo and disclaimer. We will therefore be able to trim any awkward start and end bits when we do that.

Talk file format

Please submit your video in .mp4 format, if possible. If you’re using Zoom or Teams, your video should already be stored in this format.

If the .mp4 requirement is causing you conversion headaches, please reach out and we’ll sort something out.

Video submission instructions

We’ve created a submission form for you below — with a caveat. We haven’t found a reliable way to allow for video uploads via a web form — most we tried were error prone or inaccessible to outside organisations. What we can do is provide space for you to provide a link to a cloud server you have access to (remember to create a link anyone — or at least — can access). If this isn’t an option to you, no stress — we can email you a Teams link for your upload. You can request this option in the form below.